Travel and Expense Training

A series of online simulation training walk you through step-by-step instructions on how to use the iBuy+ Travel and Expense Reporting Systems. Each simulation is approximately 2 minutes.

Getting Started


Using iBuy Travel


Using iBuy Expense

Using Special Features

Approving

Using Cash Advances

Smart Phone Set-Up and Training

Additional information...


For questions on Expense, contact the iBuy Help Desk at 571-553-4477.

For reservation assistance during work hours, call Travel Services, 571-553-4269. After hours, call Travel Leaders, 855-771-9109.

Travel Frequently Asked Questions

Expense Frequently Asked Questions

Learn more about Travel Information and Discounts

Learn more about Expense Report Access, Roles, and Support

iBuy Vendor Ordering Process               

  • Group 1 vendor accounts must be set up by the iBuy Help Desk per the instructions below
  • Goods and Services appear in groups listed by tabs for various commodities
  • Punchouts to GW pricing is made via a "click" on the Supplier's logo 
  • Payment at time of purchase is made via a GW P-Card. Single purchases are limited to $3,500
  • Purchases are tax exempt
  • New suppliers are added frequently

GROUP 1 VENDORS

1. Accounts for each individual vendor must be requested through the iBuy Help Desk by sending an email.  You must provide:

  • Name to be used on the account
  • GW email address ([email protected])
  • Your full Ship To address with Suite/Room/Floor # and zip code
  • Your GW Telephone #
  • The School/Division to which your department belongs (for Amazon requests only)

   Note: For multiple account requests, first save the iBuy Vendor Account Access Request Form (PDF) to your desktop, then complete and attach the form to the email.

2. You will receive login instructions from the iBuy Help Desk and the vendor.

3. You must access and register your new account prior to placing orders.  

The Group 1 Vendors are the following: *  AMAZON BUSINESS  *  ARAMARK  *  BEST BUY  *  BIO-RAD  *  CDW-G  *  DELL PREMIER  *  DUPLI ENVELOPE & GRAPHICS  *  EIS OFFICE SUPPLIES  *  FISHER SCIENTIFIC * GRAINGER  *  HD SUPPLY  *  SIGMA-ALDRICH  *  STAPLES ADVANTAGE  *  VWR  *  WESCO *

(For APPLE and B&H PHOTO orders, follow the instructions below their access icons on the vendor access page)

GROUP 2 VENDORS

On the iBuy Goods & Services vendor access page, you must follow the instructions given below each Group 2 vendor icon:

1. Select the site

2. Place items in shopping cart

3. Contact vendor rep to place order

GROUP 3 VENDORS

On the iBuy Goods & Services vendor access page, you must

1. Access site

2. Create your own login and password

3. Pay online with P-Card

For Medical Supplies & Pharmaceuticals, contact Procurement for registration and ordering access.

Catering Services should be purchased directly with a P-Card whenever possible.  If a formal proposal is needed due to the size of the event, please contact the Procurement department for assistance.  Once the final proposal is signed and accepted, a P-Card can be used to pay for the event.  No PO is required. 

Contact the iBuy Help Desk by email or call 571-553-4477 for assistance.  You can also reach Procurement at [email protected].