iBuy Vendor Ordering Process               

  • Goods and Services appear in groups listed by tabs for various commodities
  • Punchouts to GW pricing is made via a "click" on the Supplier's logo 
  • Payment at time of purchase is made via a GW P-Card. Single purchases are limited to $3,500
  • Purchases are tax exempt
  • New suppliers are added frequently

GROUP 1 VENDORS

1. Accounts for each individual vendor must be requested through the iBuy Help Desk by sending an email.  You must provide:

  • Name to be used on the account
  • GW email address  (______@gwu.edu)
  • Your full Ship To address with Suite/Room/Floor # and zip code
  • Your GW Telephone #
  • The School/Division to which your department belongs (for Amazon requests only)

          Note:  For multiple account requests, complete and attach the iBuy Vendor Account Access Request Form (PDF) to your email.

2. You will receive login instructions from the iBuy Help Desk and the vendor.

3. You must access and register your new account prior to placing orders.  

The Group 1 Vendors are the following: *  AMAZON BUSINESS  *  ARAMARK  *  BEST BUY  *  BIO-RAD  *  CDW-G  *  DELL PREMIER  *  DUPLI ENVELOPE & GRAPHICS  *  EIS OFFICE SUPPLIES  *  FISHER SCIENTIFIC * GRAINGER  *  HD SUPPLY  *  SIGMA-ALDRICH  *  STAPLES ADVANTAGE  *  VWR  *  WESCO *

(For APPLE and B&H PHOTO orders, follow the instructions below their access icons on the vendor access page)

GROUP 2 VENDORS

On the iBuy Goods & Services vendor access page, you must follow the instructions given below each Group 2 vendor icon:

1. Select the site

2. Place items in shopping cart

3. Contact vendor rep to place order

GROUP 3 VENDORS

On the iBuy Goods & Services vendor access page, you must

1. Access site

2. Create your own login and password

3. Pay online with P-Card

For Medical Supplies & Pharmaceuticals, contact Procurement for registration and ordering access.

Catering Services and Temp Staffing vendors do not require registration. Purchase these services directly with a P-Card. 

Contact the iBuy Help Desk by email or call 571-553-4477 for assistance.

 

GW has discounted pricing as well as other established pricing with scientific suppliers. 

Group 1 Vendors

VWR logo Fisher Scientific Bio Rad Logo Sigma Logo

Group 2 Vendors 

Direct access to GW's contract pricing is under construction at this time but will be available shortly.   In the meantime, select site logo, shop for your items and then contact the representative listed below to place your order with a GW P-Card.

PerkinElmer Logo Santa Cruz Thomas Sci Logo

Life Tech Thermo Logo

  • Account #100709077
  • Rep: Customer Care
  • 800-762-4000
  • Account # UGE05
  • Rep: Customer Service
  • 800-457-3801, option 1
  • Account # VA208300
  • Rep: Customer Service
  • 856-467-2000
  • Account # 251398
  • Rep: Stephanie Allen
  • 646-701-1498

Group 3 Vendors

These are Scientific Suppliers that do not hold GW contracts, but are provided for ease of ordering due to their specialization in a particular research niche. Create your own login and password, Shop and Pay on-line with a GW P-Card.

Affymetrix eBioscience Logo Agilent Technologies Alfa Aesar

EMS Logo

Beckman Logo

Cayman Chemical

Cole Parmer

Denville Logo

New England Logo

Qiagen

MSP Logo

Midwest Logo

Millipore

Quality Biological

Rainin Logo

Novus Biologicals

Promega

R&D Systems

Roboz Logo

Thorlabs

USA Scientific

Worldwide Med Logo

WPI Logo

SiemensEvoqua

 

 


When ordering needed supplies and equipment, a procurement card is required to complete the transaction.  Please keep the following items in mind at all times:

  • Never email or fax a complete credit card number to any supplier.
  • Never email or fax a photo of the credit card or the cardholder’s driver’s license
  • Complete credit numbers should always be provided to the supplier by telephone if presented outside of the ordering system

These guidelines are critical for the security of our procurement cards. Should any vendor refuse to comply with these procedures, please contact Procurement at 571-553-4298 for assistance.

Group 1 Vendors

Best Buy

CDW-G

Dell

Note:  For Apple and B&H, follow the specific instructions below their logo

B&H Photo Logo

  • Select logo
  • Go to: MY ACCOUNT, then select Create a B&H Account
  • Enter GWU in Company field
  • Use your GW email address: @gwu.edu & create a password
  • You will receive an email confirming your acct has been created
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AppleFollett

  • Orders are now Fulfilled by the GW Bookstore
  • For detailed information on how to place and order, please download the document found here.

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Group 2 Vendors

Direct access to GW's contract pricing is under construction at this time but will be available shorty. In the meantime: Select site logo; Shop for you items then contact the representative listed below to place your order with a GW P-Card

 
Dimension Data

 

Insight Logo
  • Account # 27985
  • Rep: Caroline Edwards
  • 704-969-2743
 
  • Account # 0010536993
  • Rep: Terry Pritchard
  • 480-902-1151

Group 3 Vendors

  • These are Suppliers that do not hold GW contracts, but are provided for ease of ordering. Select site logo; Create your own login and password, Shop and Pay on-line with a GW P-Card.

 

Newegg

When ordering needed computer software and hardware, a procurement card is required to complete the transaction.  Please keep the following items in mind at all times:

  • Never email or fax a complete credit card number to any supplier.
  • Never email or fax a photo of the credit card or the cardholder’s driver’s license
  • Complete credit numbers should always be provided to the supplier by telephone if presented outside of the ordering system

These guidelines are critical for the security of our procurement cards. Should any vendor refuse to comply with these procedures, please contact Procurement at 571-553-4298 for assistance.

Group 1 Vendors

Dupli Logo

Business Cards and Stationary

Note: at checkout, enter your Oracle alias

in Cost Center field to receive a lower UPS rate

Aramark

Refreshments

 

 Staples

Office Supplies

 

 

Group 2 Vendors

Direct access to GW's contract pricing is under construction at this time but
will be available shortly.

  • Select site logo; Shop for your items and then contact the representative listed below to place your order with a GW P-Card.
ArbeeSteelcase USBI LogoSteelcase logo American OfficeHerman Miller Certified Dealer

EIS Logo

  • Acct # 100502        
  • Rep: Orlando Wright         
  • 301-212-8724  
  • Acct # GEO001
  • Rep: Jeff Stovall
  • 301-350-8700
  • Acct # 775
  • Rep: Sara Lough
  • 703-788-0800 ext 221
  • Acct # RQ08-920588-69A
  • Rep: Lisa Collins
  • 713-484-7300 ext 202

 

Group 1 Vendors

Grainger

Wesco

HD Supply

Group 2 Vendors 

Direct access to GW's contract pricing is under construction at this time but will be available shortly.

Select site logo; Shop for your items and then contact the representative listed below to place your order with a GW P-Card.

Best 50

Graybar

Xpedx

  • Account # 57490
  • Rep: Neil Biegel
  • 800-448-6710 ext 632
  • Account # 208059
  • Rep: Wade Adams
  • 301-306-3267

  • Rep: Eric Seiler
  • 800-448-6710 ext 632

Group 3 Vendors 

These are Suppliers that do not hold GW contracts, but are provided for ease of ordering. Select site logo: Create your own login and password, Shop and Pay on-line with a GW P-Card.

McMaster-Carr

The Home Depot

The Home Depot: Register in the My Account section by giving your gwu.edu email address, zip code and then create your own password.  Once registered you will receive a welcome email, if you don't want to wait on the email, you can move from the register tab to the sign in tab and begin shopping. Remember to put in the Tax Exempt ID at time of purchase.    DC Tax ID (PDF), MD Tax ID (PDF), VA Tax ID (PDF).


When ordering needed supplies and equipment, a procurement card is required to complete the transaction.  Please keep the following items in mind at all times:

  • Never email or fax a complete credit card number to any supplier.
  • Never email or fax a photo of the credit card or the cardholder’s driver’s license
  • Complete credit numbers should always be provided to the supplier by telephone if presented outside of the ordering system

These guidelines are critical for the security of our procurement cards. Should any vendor refuse to comply with these procedures, please contact Procurement at 571-553-4298 for assistance.

GW utilizes the Minnesota Multi-state Contracting Alliance for Pharmaceuticals for contracts that offer reduced pricing with preferred medical and pharmaceutical suppliers.  Purchases are easily facilitated by selecting a logo below to order through GW’s direct link to the vendor.  Due to the ordering restrictions for pharmaceuticals, please contact procure@gwu.edu for registration and ordering access.

Henry Schein Animal

Henry Schein Medical

GSK

Merck

Cardinal Health

 

 

Pfizer

Medline

McKesson

Pocket Nurse

Sanofi


When ordering needed medical supplies and pharmaceuticals, a procurement card is required to complete the transaction.  Please keep the following items in mind at all times:

  • Never email or fax a complete credit card number to any supplier.
  • Never email or fax a photo of the credit card or the cardholder’s driver’s license
  • Complete credit numbers should always be provided to the supplier by telephone if presented outside of the ordering system

These guidelines are critical for the security of our procurement cards. Should any vendor refuse to comply with these procedures, please contact Procurement at 571-553-4298 for assistance.

GW has partnered with the list below of temporary staffing agencies. These agencies have been properly vetted and approved through the Procurement Department RFP process. Please review and select from this list of agencies that offer comprehensive staffing solutions:

CORESTAFF SERVICES Curzon Staffing Kforce Moten Tate, Inc
BPO#1000210100 BPO#1000210101 BPO#1000210102 BPO#1000210159

Motion Recruitment Randstad Robert Half The Sparks Group
BPO#1000210105 BPO#1000210110 BPO#1000210104 BPO#1000210148

Midtown Group Temporary Solutions, Inc Truglobal Blank
BPO#1000210155 BPO#1000210107 BPO#1000210108  

It is important to note that a release number is required prior to the temporary staff starting date and one release is required for each person placed.  A single release number should not be used for multiples candidates. The staffing agencies cannot be paid without a release number, and they have been instructed to ask for the release number each time a request is made, and prior to sending the candidate on campus. Should you need further information on establishing a release against a BPO, please visit SAIG EAS-Training & Support.

Note: BPOs are not to be used for any staffing needs paid for by sponsored funds (Federal or non-federal). For this, a standard requisition should be submitted. For questions or assistance, please contact Debbie Winbrow, Procurement Contract Specialist, 571-553-1793.

GROUP 1 VENDORS FOR REGISTERED USERS ONLY ARE GIVEN IN BOLD TYPE


Affymetrix eBioscience

Agilent Technologies

Alfa Aesar

Amazon Business

American Office / HermanMiller dealer

Apple

Aramark Refreshment Services

Arbee Associates

Au Bon Pain Catering

Avalon Caterers International

B&H Photo - E&I Cooperative Services, CNR-01341

Beckman Coulter

Best 50 Plumbing

Best Buy

BioRad - VASCUPP, UCPJMU4632

Cardinal Health

Cayman Chemical

CDW-G - Multiple contracts per item

Cole-Parmer

Corcoran Caterers

Corestaff Services

Curzon Staffing

Dell Premier

Denville Scientific

Dimension Data

Dupli Printing & Graphics

EIS Office Solutions

Electron Microscopy Sciences

Evoqua

Fisher-Scientific - VASCUPP, VTG-546-2017

Grainger - E&I Cooperative Services, CNR-01248

Graybar

GSK

HD Supply - U.S. Communities, 16154

Henry Schein Animal Health

Henry Schein Medical/Enterprise Health

Insight

KForce

La Prima Catering

Life Technologies

McKesson

McMaster-Carr

Medline

Merck

MG Midtown Group

MidSci

Millipore

Motion Recruitment

MSP MedSupply Partners

MTI Moten Tate, Inc.

New England BioLabs

Newegg

Novus Biologicals

PerkinElmer

Pfizer

Pocket Nurse

Promega

Quality Biological

Quiagen

R&D Systems

Randstad

Restaurant Associates at GW

Robert Half

Roboz

Sanofi

ShopRainin

Siemens Water Technologies

Sigma-Aldrich - VASCUPP, UVA1811204

Sparks Group

Staples Advantage - E&I Cooperative Services, CNR-01373

Temporary Staffing

ThorLabs

Tonic

TruGlobal

USA Scientific

USBI

VWR - E&I Cooperative Services, CNR-01163

Well Dunn Catering

Wesco - E&I Cooperative Services, CNR-01238

Wildflower

Windows Catering

World Precision Instruments

WorldWide Life Sciences

Xpedx