Private Car Service

The decision to use a private car service should be made by the traveler and their Vice President, who must pre-approve the expenditure.  A private sedan or town car service may be used when the cost is reasonable and consistent with business requirements, such as several meetings in different locations with tight time constraints.  Use of a private stretch limousine should be limited to situations involving multiple passengers or exceptional circumstances and must be documented on the expense report.  The written pre-approval by the appropriate Vice President should be attached to the expense report for all Private Car Service expenditures.

Car services offer private, tailored services for special occasions and for travelers who may require special attention or services. Rates are generally higher for these services compared to traditional ground transportation.  However, when authorized use of this type of transportation is required, negotiated rates with our preferred partners ensure that GW travelers receive the full benefits of these specialized services, at a reduced cost. 

Preferred Partners:

RMA Worldwide Chauffeured Transportation
12270 Wilkins Avenue
Rockville, MD 20852
Request George Washington Univ rate
Phone: 1-800-878-7743 ext. 2


Carey International
4530 Wisconsin Avenue NW
Washington, DC 20016
Account:  WA831714
Phone:  1-800-336-4646

Travelers should obtain a receipt from the driver or transportation company which includes:

  • Passenger name
  • Date of travel
  • Points of origin and destination
  • Total amount of the fare
  • Proof of payment