Car Rental Discount Program

Enterprise Car Share

 

 GW's new car sharing program! Low rates available 7 Days per Week for hourly rentals and $10 reduced rate for the first year's membership; Eligible Members - Faculty, Staff and Students 18 Years of Age and Older. Enroll now!


Super Shuttle

Operating at most major airports, Super Shuttle extends a 10% discount to GW travelers. Super Shuttle can be booked and paid for in advance by using the traveler’s purchasing card or personal credit card at the following airport locations.


Enterprise Car Rental

The university’s preferred car rental vendor is Enterprise Holdings; who provides car rental services thru Enterprise Rent-a-Car and National Car Rental. When booking rental cars for university business, either of these suppliers should be chosen because of the discounted pricing and the insurance coverage that is included in GW’s agreement. GW’s car rental rates are available when making reservations through iBuy+ Travel.  iBuy will insert the contract identifier into the reservation, ensuring that the appropriate rates are offered and the insurance coverage is included in the reservation.

 

When picking-up the vehicle, renters should check the boxes on the rental agreement to waive Collision, Liability and Personal Injury coverages. Collision and Liability coverages are included in the rental rate and GW employees have access to medical and life insurance from the university. The university’s Enterprise contract extends the provisions of this agreement to faculty, staff, and students 21 years of age and older who are conducting authorized university business .

Note – GW employees may use iBuy+ Travel to obtain GW’s Enterprise Holdings contract pricing for leisure/personal rentals, but insurance coverage is not provided for leisure/personal rentals.  Insurance is only provided on GW business related rentals.  GW employees renting vehicles for leisure/personal travel should contact their personal vehicle insurance provider to determine if their current insurance coverage includes rental vehicles.

 National Emerald Club

 

GW employees can also enjoy all of the special services of the Emerald Club, which is the premier counter-bypass program that gives our travelers special recognition, service and speed.  

Benefits of The Emerald Club®

  • Bypass the counter - Bypass the rental counter and go directly to the Emerald Club Aisle® at more than 50 major airports in the U.S. and Canada.
  • Choose your own car - Don't waste time looking for your assigned car - just choose any car from the Emerald Club Aisle and be on your way.
  • Speed up returns with an E-Receipt - There's no need to wait around for a piece of paper when you return your car. Sign up to receive this benefit and we will automatically email your receipts to you within 24 hours of each returned rental. 

If you are not enrolled in Emerald Club, visit Emerald Club Registration for complimentary enrollment and start receiving your premium car rental service.

Rental Vehicles for Student Groups with Enterprise or National

The Motor Vehicle Safety Policy addresses rental vehicles for student groups. Anyone renting a vehicle for GW business is required to successfully complete the Driver’s Authorization Application which includes an online test. Student drivers who are 21 years of age are approved to drive up to a maximum of 200 miles each way from the rental car pickup location. Student drivers who are 21 years of age and older are approved to drive up to a maximum of 3 hours at a time for no more than 6 hours per day.

GW Risk Management Insurance coverage of rental cars works in the following manner:

  • For student drivers who are 21 years of age and older and renting on university business, the current agreement with Enterprise Holdings, parent company of Enterprise Rent-a-Car and National Car Rental, automatically provides Collision Damage Waiver Coverage (CDW) as well as Liability Coverage. This also includes GW faculty and staff when renting vehicles for university-related activities either with Enterprise Rent-a-Car or National Car Rental. There is no deductible for domestic rentals.

  • For international rentals, the current agreement will provide collision coverage with each country having its own deductible amount. In addition, the agreement will automatically include the minimum liability coverage required by each country. Additional liability coverage as well as extra coverage to reduce the collision deductible should be purchased if available.

Faculty, staff and students are not permitted to rent vehicles on this Enterprise contract for personal use, regardless of age.

Please note that 15 passenger vans are not allowed. The GW Office of Health and Emergency Management Services can provide additional information on motor vehicle operators.

When booking car rental at an airport, National should be the first choice because of its "Best Rate" feature which allows GW renters to take advantage of any promotional pricing that may be available at the time of booking that is lower than the contracted pricing and still obtain the insurance coverage provided in the GW agreement. 

National Car Rental Rates

VEHICLE SIPP
CODES
VEHICLE CLASS
DAILY RATES
ONE-WAY
DAILY RATES
CCAR Compact $34.50 $70.00
ICAR Intermediate $35.50 $70.00
SCAR Standard $36.50 $70.00
FCAR Full Size $37.50 $70.00
PCAR Premium $53.50 $70.00
LCAR Luxury $63.50 $58.50
MVAR Minivan $63.50 $62.50
IFAR/SFAR Midsize/Standard SUV $63.50 $62.50
FFAR Large Sport Utility $88.50 $100.00

SURCHARGE AMOUNT

NATIONAL BRAND SURCHARGE CITIES

$5.00/day Minneapolis/St Paul; Nashville; New Orleans; Phoenix, Sacramento San Diego, Seattle; St. Louis; State of Illinois (excluding Chicago) State of New York (unless otherwise indicated)
$6.00/day Los Angeles area (including LAX); San Francisco (including SFO)
$10.00/day Aspen; Atlanta; Baltimore; Boston; Chicago; Colorado Springs; Commonwealth of Puerto Rico; Denver; Detroit; Eagle, CO; Hartford; Monterey; Oakland; Philadelphia; Pittsburgh; Providence; San Jose; State of Alaska; State of Texas; Vail, CO
$22.00/day NY/NJ/CT Metro area;Newark; JFK Airport, LGA Airport, Manhattan

Enterprise Rent-A-Car Rates

Enterprise pricing is strictly the contracted pricing and does not include the "Best Rate" feature. Enterprise is the best choice for booking off-airport rentals, including university funded student rentals out of the Foggy Bottom campus.

VEHICLE SIPP CODES VEHICLE CLASS DAILY RATES
CCAR Compact $34.50
ICAR Intermediate $35.50
SCAR Standard $36.50
FCAR Full Size $37.50
PCAR Premium $53.50
LCAR Luxury $63.50
MVAR Minivan $61.50
IFAR/SFAR Intermediate/Standard SUV $63.50
FFAR Large Sport Utility $88.50
PPAR Full Size Truck $52.50
SKAR Cargo Van $52.50
SCAH Hybrid Standard $43.50
FCAH Hybrid Full Size 4 Door $44.50
SFAH Hybrid Sport Utility $69.50

SURCHARGE AMOUNT

ENTERPRISE BRAND SURCHARGES (AIRPORTS ONLY)

$5.00/day Charlotte; Cincinnati; Cleveland; Kansas City; Milwaukee; Minneapolis/St. Paul; New Orleans; Phoenix; Seattle; St. Louis; State of Illinois (excluding Chicago); State of New York (unless otherwise indicated)
$10.00/day  Atlanta; Baltimore; Boston; Chicago; Colorado Springs; Denver; Detroit; Hartford; Philadelphia; Pittsburgh; Providence; State of Texas; Los Angeles Area (including LAX), San Francisco, State of Alaska, Commonwealth of Puerto Pico; Washington D.C.
$22.00/day NY/NJ/CT Metro area;Newark; JFK Airport, LGA Airport, Manhattan

 

SURCHARGE AMOUNT ENTERPRISE BRAND SURCHARGES (AIRPORT AND HOME CITY LOCATIONS)
$10.00/Day Bemidji and Moorhead, MN; Commonwealth of Puerto Rico; State of Alaska; State of Montana; State of Nebraska (excluding Omaha and Lincoln); State of North Dakota; State of South Dakota (excluding Sioux Falls); State of West Virginia; State of Wyoming (excluding Cheyenne and Laramie)
$14.00/Day NY/CT/NJ Metro including Westchester, Islip, and Newark Airport
$18.00/Day NY City Boroughs

Mileage

Except for one-way rentals as may be set forth herein, rates for Economy through Premium vehicle classes with Enterprise and National include unlimited free miles per day and per week, and 2,500 free miles per month; Minivan vehicle class includes 250 free miles per day, 1,050 free miles per week and 2,500 free miles per month, as applicable; all other vehicle classes include 150 free miles per day, 1,050 miles per week and 2,500 free miles per month, as applicable. Any additional miles will be charged at the rate of $0.25 per miles.