Processing Students in Concur iBuy+

Students have now been loaded into Concur and can be activated for expense reporting.

• Student must accept payment by Direct Deposit to a US Bank.
  • If the student wishes for a check in lieu of direct deposit the request will need to be submitted through University Payables' Invoice solution.
• Only non-reportable Travel and Expense reimbursement payments can be paid through Concur iBuy+.
  • Expense pay is not to be used to pay: Honoraria, Awards, Stipends, Student Refunds, Tuition Reimbursement or any Payment’s which are subject to tax reporting such as travel done purely for a student’s personal research. See the tax site for more information. These payments are done through the University Payables Invoice solution.
• Once active, students will be able to upload receipts and create a report. A GW Employee must review and submit on behalf of the student.

What should the student do?

• Log in to Concur iBuy+ Expense using their SSO GW UserID and password at and choosing the Expense button on the right of the screen. They can also login using the Concur App.
• Update the required fields marked with a red asterisk in their profile.
  • Most important:
    • Add their banking
    • Add a GW employee as their delegate

• The student can now upload receipts and create a report.
• Students can refer to Expense Reporting Helpful Guidelines for instructions on how to complete an expense report, attach receipts, etc.
• Students must follow the same guidelines as required in the Travel, Entertainment and Business Expense Reimbursement Manual and Policy.

What should the GW employee delegate do?

• Review the report for accuracy and policy compliance.
• Submit the report for departmental approval.