Processing Students in Concur iBuy+

Students have now been loaded into Concur and can be activated for expense reporting.

  • Student must accept payment by Direct Deposit to a US Bank.
    • If the student wishes for a check in lieu of direct deposit the request will need to be submitted through University Payables' Invoice solution.
  • Only non-reportable Travel and Expense reimbursement payments can be paid through Concur iBuy+.
    • Expense pay is not to be used to pay: Honoraria, Awards, Stipends, Student Refunds, Tuition Reimbursement or any Payment’s which are subject to tax reporting such as travel done purely for a student’s personal research. See the tax site for more information. These payments are done through the University Payables Invoice solution.
  • Once active, students will be able to upload receipts and create a report. A GW Employee must review and submit on behalf of the student.

How do I get the student access?

  • Submit a ticket to [email protected] with the student name, GWID and Org for the student to be given access to Expense.
  • You will receive notification when the access has been added.
  • Provide instructions to the student to fill out their profile, banking and the name of the GW employee they should assign as a delegate.

What should the student do?

  • Log in to Concur iBuy+ Expense using their SSO GW netid and password at and choosing the Expense button on the right of the screen. They can also login using the Concur App.
  • Update the required fields marked with a red asterisk in their profile.
    • Most important:
      • Add their banking
      • Add a GW employee as their delegate

Screenshot of Concur Student Expense Delegate

What should the GW employee delegate do?

  • Review the report for accuracy and policy compliance.
  • Submit the report for departmental approval.